OFFICE OF INTERNATIONAL PROGRAMS     

Faculty Grant

Request for Proposals | Terms and Regulation | Travel Grant Reports Archive | Forms

Terms and Regulation

All faculty who have been awarded faculty travel grants are required to meet all terms and regulations required by the State , including travel procedure guidelines found at: http://bfa.sdsu.edu/travel/#5.0. All applicable forms may be downloaded and are located under "Forms."

The following forms must be completed, signed by your department Chair and college Dean, and then submitted to your college administrator, before embarking on any travel:

TO BE COMPLETED AT LEAST A MONTH BEFORE TRAVEL:

* T2 Form (To request an authorized absence from campus before travel)

* Travel Advance (Optional: To request funds before travel)

TO BE COMPLETED NO LATER THAN 30 DAYS UPON RETURN:
* Travel Claim (To claim reimbursements of expenditures incurred during travel)
 
  All claims for reimbursement of travel expenses shall be submitted to your college administrator on Std. Form 262, "Travel Expense Claim", properly itemized, accompanied by the original receipts, and approved by the individual who originally authorized the travel and has authority to commit funds from the account(s) charged. Claims should be filed no later than 30 days following trip date. Written notice will be sent 15 days after the return date listed on the T2 form, requesting the travel claim be submitted. A final notice will be sent 15 days later. If a claim is still not received within a reasonable time period (2-4 weeks), and a travel advance is outstanding, the amount advanced could be withheld from the employee's next salary warrant. If no advance was issued, the paperwork will be placed in an inactive file. In any event, unnecessary delays can be avoided if the employee immediately submits his/her travel expenses to the person responsible for filling out travel claims after returning from a trip.

These funds are to be expended ONLY by the person who received the award (and the colleagues named in the original proposal as partners in developing the endeavors), and in accordance to the terms and timeline included in the original proposal, by JUNE 15, 2005. They are NOT to be used for STUDENT INVOLVEMENT OR TRAVEL, entertainment purposes, hosting guests from International Institutions (i.e. purchase of meals for groups in the United States or abroad, visits to SDSU), purchasing non-travel essential items, such as camcorders, gifts, computers, books and videos, etc.
 

It is expected that upon your return you will provide a brief written report of your activities within two months of the completion of your project, and will discuss with students and faculty how your project will enable students to gain an international experience.

Your report must follow the guidelines of the "Faculty Report Template" found at: http://oip.sdsu.edu/new/grant/forms.htm "TRAVEL GRANT GUIDELINES " and then be sent electronically to oip@mail.sdsu.edu. Your report will be posted on the International Programs web site and disseminated to the University community in order to encourage more students to take advantage of the opportunities you develop as a result of this grant.